How to Download Outlook for Your PC or Mac
Outlook is a popular email and calendar app that helps you stay organized and connected. Whether you need it for work, school, or personal use, Outlook can help you manage your emails, schedule appointments, share files, and more. In this article, we will show you how to download Outlook for your PC or Mac, as well as for your mobile devices. We will also give you some tips and tricks for using Outlook effectively.
Download Outlook as Part of Microsoft 365
One of the easiest ways to get Outlook is to download it as part of Microsoft 365, a subscription service that includes other Office apps like Word, Excel, PowerPoint, and OneNote. With Microsoft 365, you can access your files and emails from any device, and get 1 TB of cloud storage on OneDrive. You also get security features like ransomware protection and data encryption.
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To download Outlook as part of Microsoft 365, follow these steps:
Go to and sign in with the account you associated with this version of Microsoft 365. This can be a Microsoft account, or a work or school account.
From the Microsoft 365 home page, select Install Office.
Select Install (or depending on your version, Install Office). The 64-bit version is installed by default unless Microsoft 365 detects you already have a 32-bit version of Microsoft 365 (or a stand-alone app such as Project or Visio) installed. In this case, the 32-bit version of Microsoft 365 will be installed instead.
Follow the instructions on the screen to complete the installation. Once it is done, you can launch Outlook from the Start menu on Windows or the Dock on Mac.
Download Outlook as a Standalone App
If you don't want to subscribe to Microsoft 365, you can also buy and download Outlook as a standalone app. The latest version is Outlook 2021, which has new features like dark mode, voice commands, and improved search. However, unlike Microsoft 365, you won't get any updates or security patches after you purchase it.
To download Outlook as a standalone app, follow these steps:
Go to the and search for Outlook 2021.
Select Buy now and sign in with your Microsoft account.
Enter your payment details and confirm your purchase.
Select Install and follow the instructions on the screen to complete the installation. Once it is done, you can launch Outlook from the Start menu on Windows or the Dock on Mac.
Download Outlook for Mobile Devices
If you want to access your emails and calendar on the go, you can also download Outlook for your mobile devices. The Outlook app is available for iOS and Android devices, and it syncs with your Microsoft account or other email providers like Gmail or Yahoo. You can also use the app to view attachments, create events, send messages, and more.
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To download Outlook for your mobile devices, follow these steps:
Go to the on Android and search for Outlook.Select Get on iOS or Install on Android and wait for the app to download.
Open the app and sign in with your Microsoft account or other email account.
Follow the prompts to set up your email account, calendar, contacts, and notifications.
Download Outlook for Free with a Microsoft Account
If you don't want to download or buy Outlook, you can still use it for free with a Microsoft account. All you need is a web browser and an internet connection. You can access Outlook online from any device and enjoy features like email, calendar, contacts, tasks, and more. You can also integrate Outlook with other Microsoft services like OneDrive, Skype, and Teams.
To download Outlook for free with a Microsoft account, follow these steps:
Go to and sign in with your Microsoft account. If you don't have one, you can create one for free.
Select Outlook from the menu on the top left corner.
You can now use Outlook online to send and receive emails, manage your calendar, create contacts, and more.
Tips and Tricks for Using Outlook
Now that you have downloaded Outlook, you might want to learn some tips and tricks for using it effectively. Here are some of the things you can do with Outlook:
Set up your email account: You can add multiple email accounts to Outlook, such as Gmail, Yahoo, or iCloud. To do this, go to File > Add Account and enter your email address and password. You can also customize your email settings, such as your signature, font, theme, and rules.
Manage your calendar: You can use Outlook to schedule appointments, meetings, events, and reminders. You can also share your calendar with others, invite people to events, and sync your calendar with other apps. To access your calendar, go to the bottom left corner of Outlook and select Calendar.
Create contacts: You can use Outlook to store and organize your contacts' information, such as their name, email address, phone number, and birthday. You can also create groups of contacts for easy communication. To access your contacts, go to the bottom left corner of Outlook and select People.
Organize your tasks: You can use Outlook to create and track your tasks, such as assignments, projects, or chores. You can also assign tasks to others, set due dates and priorities, and mark them as completed. To access your tasks, go to the bottom left corner of Outlook and select To Do.
Use keyboard shortcuts: You can use keyboard shortcuts to perform common actions in Outlook faster and easier. For example, you can press Ctrl + N to create a new email message, Ctrl + R to reply to an email message, or F9 to send and receive all messages. To see a list of keyboard shortcuts in Outlook, go to .
Conclusion and FAQs
In this article, we have shown you how to download Outlook for your PC or Mac, as well as for your mobile devices. We have also given you some tips and tricks for using Outlook effectively. We hope you find this article helpful and enjoy using Outlook.
If you have any questions about downloading or using Outlook, you might find the answers in the following FAQs:
Q: How do I update Outlook?
A: If you have downloaded Outlook as part of Microsoft 365, you will get automatic updates whenever they are available. To check for updates manually, go to File > Account > Update Options. If you have downloaded Outlook as a standalone app, you will need to buy the latest version when it is released.
Q: How do I backup my Outlook data?
A: If you have downloaded Outlook as part of Microsoft 365 or use it online with a Microsoft account, your data is stored in the cloud and backed up automatically. However, if you have downloaded Outlook as a standalone app or use it with another email account, you might want to backup your data locally. To do this, go to File > Open & Export > Import/Export. Then, select Export to a file and choose a file type, such as PST or CSV. Next, select the folders you want to backup and choose a location to save the file. You can also set a password to protect your backup file.
Q: How do I sync Outlook with other apps?
A: You can sync Outlook with other apps, such as Gmail, iCloud, or Facebook, to access your emails, contacts, calendar, and events from one place. To do this, go to File > Add Account and select the app you want to sync with. Then, enter your login details and follow the prompts to complete the setup. You can also go to File > Options > Add-ins to manage the apps that are connected to Outlook.
Q: How do I customize Outlook?
A: You can customize Outlook to suit your preferences and needs. For example, you can change the layout, theme, font, color, and sound of Outlook. You can also create rules, filters, categories, and folders to organize your emails. You can also add signatures, templates, and quick parts to save time and effort. To customize Outlook, go to File > Options and explore the different tabs and settings.
Q: How do I troubleshoot Outlook?
A: If you encounter any problems with Outlook, such as not being able to send or receive emails, not being able to open attachments, or getting error messages, you can try some of the following solutions:
Check your internet connection: Make sure you are connected to the internet and that your network is working properly.
Check your email account settings: Make sure you have entered the correct email address, password, server name, and port number for your email account.
Check your antivirus software: Make sure your antivirus software is not blocking or interfering with Outlook.
Check for updates: Make sure you have the latest version of Outlook and Windows installed on your device.
Run the Outlook troubleshooter: Go to and download and run the Support and Recovery Assistant for Office 365. This tool can help you diagnose and fix common issues with Outlook.
Contact Microsoft support: If none of the above solutions work, you can contact Microsoft support for further assistance. Go to and choose the option that best suits your problem.
Q: How do I uninstall Outlook?
A: If you want to uninstall Outlook from your device, you can do so by following these steps:
Go to Control Panel > Programs and Features.
Select Microsoft 365 or Outlook from the list of programs and click Uninstall.
Follow the instructions on the screen to complete the uninstallation.
If you want to remove all traces of Outlook from your device, you can also delete the Outlook data file (PST) from your Documents folder.
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